Changes to Cal/OSHA’s COVID-19 regulations took effect on February 3, 2023 and will remain in place for two years, except for the recordkeeping subsections that will remain in effect for three years. The updated regulation now aligns with California Department of Public Health (CDPH) definitions and orders. These regulations are designed to help you protect your employees from exposure to COVID-19. 

The regulation applies to every California business, except for:

  • Places of employment with one employee who does not have contact with other persons
  • Employees working from home
  • Employers covered by Title 8, Section 5199 of the California Code of Regulations (primarily health care providers, correctional facilities, drug treatment programs, and homeless shelters)
  • Employees teleworking from a location of the employee’s choice that is not under control of the employer

Requirements for California employers

  • Employers must implement protective measures, including improving ventilation, training employees on COVID-19 precautions, and having a plan to respond to COVID-19 cases in the workplace. COVID-19 is a workplace hazard addressed under Title 8, section 3203 of the California Code of Regulations, which requires employers to establish, implement, and maintain an effective Injury and Illness Prevention Program (IIPP). The employer’s COVID-19 procedures must be addressed in the IIPP or as a separate document, such as our free COVID-19 Prevention Plan (CPP) template.
  • Notify employees and contractors of COVID-19 exposures on the job site.
  • Provide face coverings and ensure employees wear them when required by CDPH orders; make respirators (such as N95s) available for voluntary use.
  • Maintain confidential records of all COVID-19 cases.

The COVID-19 Prevention Program

In the written COVID-19 Prevention Program (CPP), employers must explain in their plan how to prevent the spread of COVID-19 in the workplace. It must include:

  • A workplace assessment to identify exposure hazards
  • Controls to reduce exposure risk
  • Information and training for employees
  • Procedures for excluding employees with COVID-19 from the workplace temporarily
  • How to address notification following a COVID-19 case in the workplace
  • Policies based on CDPH guidance for employees who have had close contact and for employees returning to work after isolation or quarantine

Use our guide to build your comprehensive COVID-19 Prevention Program. If you are using an older version of our CPP template, we recommend you update to the latest version that covers all the revisions to Cal/OSHA’s new regulation.